Top Wedding Day Contingencies: How Kosi Events Handles Sunshine, Storms & Last-Minute Surprises
No matter how much planning goes into your wedding, the truth is that something unexpected almost always happens. Maybe the skies open up with rain just before your outdoor ceremony, or a vendor runs late, or a small but essential detail goes missing. These surprises don’t have to ruin your day. At Kosi Events, we pride ourselves on being prepared for anything, and our clients consistently tell us that our calm presence made all the difference. Here’s a look at the most common wedding day contingencies—and how we handle them.
Weather Surprises in Colorado & Utah
Weather in the Rockies and desert is notoriously unpredictable. A bluebird morning can turn into a rainy afternoon, and desert winds can shift in minutes. That’s why we always build backup plans into our timelines. In the mountains, that might mean having a tent on standby or moving cocktails indoors. In Moab, where wind can pick up suddenly, we secure décor carefully and sometimes adjust ceremony timing to keep guests comfortable. Our goal is to keep the flow of your wedding day uninterrupted, even if Mother Nature has her own agenda.
Vendor Delays or No-Shows
Even with the most reliable vendor team, delays happen. A DJ may be stuck in traffic, or a florist may experience a delivery setback. Because we double-confirm all vendors leading up to the wedding, we usually catch issues before they snowball. But if someone is running late, we adjust the timeline, reshuffle the order of events, and keep the mood upbeat so no one ever feels the disruption. The couple stays blissfully unaware while we handle the logistics in the background.
Décor or Detail Mishaps
It’s the small things that often throw couples off if they’re not prepared: a boutonniere that breaks, candles that won’t stay lit, or a dessert that doesn’t arrive. Our emergency kits are legendary—we carry everything from safety pins to glue guns to backup florals. More than once, we’ve sourced last-minute cupcakes or adjusted centerpieces so that guests never noticed anything was missing. These little saves make a big difference in ensuring the day feels polished.
Guest Comfort at Elevation
Another often overlooked contingency is guest comfort, especially at high elevations. Visitors from sea level may feel winded or dehydrated in Colorado’s mountain towns. We remind couples to include water stations, shaded seating, and pacing breaks throughout the day. By anticipating these needs, we ensure your guests feel cared for, not strained.
The Calm in the Chaos
Perhaps the most important contingency plan is not about logistics but about attitude. Couples consistently tell us that our team brings a sense of calm to their wedding. Because we expect the unexpected, we’re able to stay grounded and problem-solve with grace. That energy reassures everyone—from the couple to their families—and sets the tone for a joyful celebration.
Conclusion
Wedding days may be unpredictable, but they don’t have to be stressful. With Kosi Events by your side, you can rest assured that no matter what happens, your celebration will unfold beautifully. We’ve seen it all, and we know how to handle it—so you can stay focused on love, laughter, and the moment you say “I do.”
Planning Team: Kosi Events
Venue, Catering, Bartending: Surf Hotel
Band: Dead Phish Orchestra
Desserts: Joyful Baker
Florist: Wild Holly Floral Company
Hair & Makeup: Graykin
Photographer: By Whitney Rae
Furniture Rentals: Kosi Rentals
A beautiful river shot at the Surf Hotel in Buena Vista.
It was a beautiful late fall wedding.
No amount of weather could put a damper on this wedding day.
This wedding had sun, rain, and snow!
But the venue provided excellent options for indoor and outdoor locations.
Capped off the wedding day with early snow!
